Aug 21, 2025 | District Wellness Committee Meeting

Attendees: Lora Allen, Christopher Barchesky, Darron Bardot, Megan Crawmer ,Alicia Fessenden, Amy Getz, Kelly Groeber, Audrey Henebry, Sarah Howell, Korynn Hubbard, Emily Huber, Lisa Huster, Mende Kemper, Christina Kirchner, Jenna Klein, Michelle Medcalf,  Andrew Nett, Michelle Ruether, Allison Brakemeyer, Lola Westadt, Andrew Schulte, Rachel Westadt, Kaytlynn Wethington, Brett Wiggers, Tara Cox, Carmen Mix

1. Welcome & Introductions

• Purpose of today’s meeting

• Overview of facilitator roles

2. Why Wellness Matters

• Connection between nutrition, activity, and academic performance

• Hydration and cognitive benefits

• Impact on staff, students, and community

3. Review of LCR3 Wellness Policy & Regulations

• Key policy highlights

• BoardDocs reference links

4. School Health Advisory Council (SHAC)

• Introduction & purpose

• Community involvement

• Roles: program planning, advocacy, evaluation

5. Mission, Goals & Objectives

• District mission statement

• Wellness goals

• Defining measurable objectives

6. SHAC Operations & By-Laws

• Name & purpose

• Membership expectations & terms

• Meetings: frequency, location, and communication methods

7. Priority Areas for 2025-2026

• Establishing the SHAC• Student nutrition (meal participation, Smart Snacks)

• Staff wellness initiatives

• Community engagement & communication

8. Next Steps

• Scheduling 2 additional meetings

• Setting short- and long-term measurable goals

9. Questions & Open Discussion

10. Adjournment

1. Committee Name Change

• The Wellness Committee has officially been renamed to the School Health Advisory Committee (SHAC).
  

2. Committee Structure

• The committee will be capped at a maximum of 20 members.
   
• Each member will serve a two-year term.
   
• Suggested Member Representation:
   
  • Medical community (e.g., Health Department, Mercy, dental, mental and physical health professionals)
     
  • Representatives from each area of LCR2: Hawk Point, Moscow Mills, and Troy
     
  • Julie Parrish and/or other Chartwells staff
     
  • Member of the curriculum team
     
  • Physical Education staff
     
  • Additional community members as appropriate
     

3. Meeting Schedule

• Meetings will be held quarterly, from 4:00 PM – 5:00 PM
   
• Location: Powell Conference Room, Central Office
   

4. Priority Areas

• Establishing SHAC:
  Completed
   
• Smart Snacks/Student Nutrition:
   
  • Create building-level subcommittees to review vending machines, canteens, and classroom snacks for compliance and healthy options.
     
• Staff Wellness:
   
  • Focus solely on staff (excluding student involvement).
     
  • Ideas include a staff health challenge and planning a health fair.
     
• Community Engagement & Communications:
   
  • Engagement: Encourage participation in community runs, fitness clubs, etc.
     
  • Communications: Distribute flyers/newsletters via ParentSquare and the district website.
     

5. Short- and Long-Term Goals

• Establish subcommittees at the building level (meetings can be during or after school).
   
• Review and align with wellness regulations, especially related to Smart Snacks.
   

6. Resource Highlight

Hello Team,

I wanted to share a quick update on the School Health Advisory Committee (SHAC), formerly known as the Wellness Committee. Our first meeting for the 2025-26 school year was held on August 21, 2025, and I’m excited about the direction we’re heading as a district.

Committee Structure

• SHAC will include up to 20 members, serving two-year terms.
• Members represent a wide range of voices: medical professionals, representatives from Hawk Point, Moscow Mills, and Troy, Chartwells staff, curriculum, PE staff, and community partners.

Meeting Schedule

• SHAC will meet quarterly from 4:00–5:00 PM in the Powell Conference Room (Central Office).

Meeting dates for the remainder of the school year are as follows:

11/11/2025 - 4:00-5:00, Powell Conference room

2/09/2026 - 4:00-5:00, Powell Conference room

4/29/2026 - 4:00-5:00, Powell Conference room

Priority Areas

We identified three focus areas for this year:

1. Smart Snacks/Student Nutrition – Each building will form a small subcommittee(Wellness Committee) to review vending machines, canteens, and classroom snacks to ensure healthy options.

2. Staff Wellness – We’ll focus on supporting staff health through activities such as wellness challenges and a potential health fair.

3. Community Engagement & Communications – Promoting opportunities, such as local fitness events, and sharing wellness information through ParentSquare and the district website.

4.  

Goals & Next Steps

• Establish building-level subcommittees (these can meet during or after school).
• Review practices to make sure we’re aligned with wellness regulations—especially Smart Snacks requirements.
• Share resources, like the DESE Wellness Resource Page, to make this work easier and more consistent across buildings.
• Work on the assessment of our current policy and regulations for the Wellness policy

How You Can Help

Your support at the building level is key. We’d love for you to:

• Encourage staff to take part in building wellness efforts.
• Help identify who might serve on your building’s nutrition subcommittee.
• Share ideas that could strengthen staff wellness or community engagement.

Together, we can make SHAC a meaningful committee that supports both our students and staff. Thank you for your leadership in bringing these initiatives to life in your buildings.

Attendees: Lora Allen, Darron Bardot, Megan Crawmer, Matthew Frederickson, Amy Getz, Kelly Groeber, Sarah Howell, Korynn Hubbard, Emily Huber, LIsa Huster, Mende Kemper, Christina Kirchner, Jenna Klein, Carmen Mix, MIchelle Ruether, Allison Brakemeyer, Lola Westadt, Andrew Schulte, Rachel Wesadt, Kaytlynn Wethington, Amada Gilbert, Julie Parrish, and Allison Brakemeyer

Meeting Agenda: Local School Wellness Policy (LSWP) Compliance Review and Update Planning

1. Welcome

2. Introductions

3. Staff Wellness Update

4. Review of Triennial Wellness Assessment Findings (September 2025)

5. Policy Updates - must be updated to clearly document or reflect federal requirements that are currently being followed in practice

6. Accountability and Reporting:

• Identification of who will ensuring policy compliance
• Outlining requirements for conducting, documenting, and publicly reporting the results of Triennial Assessments
• Establishing a Policy Update Plan based on assessment results.

Policy Update Planning and Next Steps

• The SHAC (Student Health Advisory Council) will draft and recommend policy language updates. 
• Collaboration: The SHAC will collaborate with the Superintendent and the Board of Education.
• The Committee will also work with food service staff, building Wellness Committees, and building administrators to ensure the language reflects both federal requirements and local priorities. Timeline for Policy Adoption The policy updates began immediately upon the assessment results and are set to conclude before the next

Timeline for Policy Adoption: The policy updates began immediately upon the assessment results and are set to conclude before the next 

School Year 

Next Meeting 02/09/2026 Powell Conference Room from 4:00 pm to 5:00 pm 

1. Staff Wellness Update

•  The committee was reminded that the first employee health challenge, “Movember,” has begun.
  •  Mustaches for Men’s Health Awareness
  • Move 4 Her for Women’s Health Awareness
  • 60 Miles for the Month Challenge (walking, running, or biking) to promote Suicide Awareness 

• A reminder that Mustache Day will be held on November 12, 2025. Staff are encouraged to pick up fake mustaches from the admin office or break room to show support for men’s health awareness. 
• Feedback was requested regarding offering flu shots at the Wellness Expo on January 5, 2026. SHAC members were asked to check with their building-level contacts to determine employee interest. It was suggested that a staff survey be distributed to collect feedback. 
• Building-level wellness committees, led by school nurses, have started meeting. Some buildings have already met while others are still in the planning phase. These groups are providing valuable feedback, supporting district-wide wellness challenges, and hosting their own initiatives. Meetings are planned quarterly. 

2. Review of Triennial Wellness Assessment Findings (September 2025) 

•  The committee reviewed results from the recent Triennial Wellness Assessment. 
•  It was noted that: 
  • The district is audited by DESE or a third-party vendor every five years, but should complete the Triennial Assessment every three years.
  • As part of the National School Lunch Program, LCR3 is required to have a SHAC.
• Assessment Results: 
  • Policy Score: 51/100 
  • Comprehensiveness Score: 75/100 
• The group reviewed each category and discussed how Mende and Kaytlynn scored them. Some members noted that certain categories may have been scored incorrectly
• Due to time constraints, the assessment was completed using the best available knowledge when feedback from category leaders was not received. 
• It was suggested that the Triennial Assessment be moved to a Google Doc with an added “Notes” column so members can collectively update and refine responses. 
• One area discussed was determining how many students walk or bike to school. It was noted that the following schools currently have students who walk or bike: BE, HPE, MSE, WCE, TSE, and TSMS. 
• The overall goal for SHAC is to achieve 80% compliance.
• Food Service Discussion: 
  • The committee discussed food items sold and served within the district. 
  • Chartwells will handle these areas or assist in providing guidance for schools not using their services. 
  • Chartwells will also partner with secondary schools to review vending machine options and consider healthier alternatives.

3. Policy Updates 

• The committee discussed the need to review district board policies to ensure all required elements from the Triennial Assessment are represented.
• Some policies may need to be added or reworded to align with compliance standards. 

4. Accountability and Reporting 

• Building-level committees and SHAC members will assist in ensuring compliance within their respective buildings.
• HR will partner with SHAC to ensure policies and employee handbooks are updated as needed. 

5. Next Steps 

• SHAC members will continue reviewing the Triennial Assessment and add notes in the shared Google Doc.
• HR will review policies and identify necessary updates.
• Locate the previous “Healthy Guidance” resource binder provided to buildings. 
• Invite community members and P.E. staff to participate in upcoming meetings.

6. Meeting Schedule 

• The next SHAC meeting will be held on February 2026, from 4:00 PM to 5:00 P.M 
  •  Location: Powell Conference Room, Central Office